Archive for May, 2014

MetaVis Feature of the Day: OneDrive for Business Sharing Analysis

May 30, 2014

MetaVis Platform allows administrators to monitor OneDrive for Business usage and activity trends. Graphical dashboards display information like space distribution and file type analysis to understand whether and how organization employees use their personal sites.

One of these reports is particularly interesting for security analysis and data leaks prevention. Content sharing report visualizes external parties who can access internal content because this content was shared by inside personnel. Content sharing report allows to drill down to the user who shared the content and ultimately allows to locate the content itself. For some people, the absence of this transparency to see how the content is shared with 3rd parties is the last road block holding them from adopting OneDrive for Business in their organizations. MetaVis brings this transparency with OneDrive for Business Management Suite.

Please visit http://www.metavistech.com/product/onedrive-management for more information about MetaVis OneDrive for Business Management Suite.

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MetaVis Feature of the Day: Mass Tagging SharePoint Items

May 29, 2014

One of the basic functions of MetaVis Platform is the option to change field values for multiple selected documents or items in SharePoint lists simultaneously. We call this process tagging or classification. The option allows to specify new value for a list field or to copy a value from one field to another field.

This option could be used for metadata enhancement and for general content reorganization. Enhanced metadata could be used later in search to find the relevant content quickly. It could also be used in flexible navigation scenarios by using List Views with metadata based item grouping or metadata navigation.

This option could also improve content authoring and initial content classification. MetaVis tagging option allows to copy values between fields of different type. This way, power users and administrators can create Lookup or Managed Metadata fields to replace existing free text entry fields and copy values from existing fields to the new sophisticated ones so that authors can select appropriate values for the fields easier and more accurately at the time of the content creation.

Please visit http://www.metavistech.com/category/migration-suite for more information about MetaVis Migration Suite.

Please visit http://www.metavistech.com/product/information-mgr-power-users for more information about MetaVis Information Manager Power User Edition.

MetaVis Feature of the Day: Full Compare SharePoint Environments

May 28, 2014

While Live Compare feature provides a quick visual interactive status of the differences between two SharePoint environments, Full Compare is a color-coded report outlining differences in all levels of site collection hierarchy starting with root sites of the site collections, security groups membership, term stores and drilling down to missing documents or differences in field settings or metadata deep in folder structures of nested sub-sites.

Full Compare report could be a useful post-migration tool to verify the completeness of the recent migration effort. Full Compare report could be a useful pre-migration or per-synchronization tool too outlining the amount of work needed to bring two disparate environments together.

Please visit http://www.metavistech.com/category/migration-suite for more information about MetaVis Migration Suite.

 

MetaVis Feature of the Day: Live Compare SharePoint Environments

May 27, 2014

MetaVis platform includes a powerful feature that can visually compare two SharePoint environments. The Live Compare feature displays differences in sites, sub-sites, lists, list properties (like versioning), content types and field properties, folders, items and documents, metadata, permissions, groups and group membership, term store hierarchies.

More than that, users can initiate copy operation right from Live Compare screen by right clicking on the difference reported to make the environments similar.

Please visit http://www.metavistech.com/category/migration-suite for more information about MetaVis Migration Suite.

MetaVis Trivia: Managed Metadata Support and Term Store Management

May 23, 2014

MetaVis Migrator fully supports preserving or enhancing values of Managed Metadata fields during content migration and reorganization. This function includes the ability to automatically add new values to open Term Sets during the copy process.

More than that, MetaVis Platform also includes Term Store Manager tool that allows SharePoint administrators to manage, organize, migrate, bulk edit and create, import and export parts of the hierarchy or complete Term Stores. All of it for on-premises, hosted and Office 365 SharePoint without server side agents.

Please visit http://www.metavistech.com/category/migration-suite for more information about MetaVis Migration Suite.

Please visit http://www.metavistech.com/product/term-store-manager for more information about MetaVis Term Store Manager.

MetaVis Feature of the Day: Copy SharePoint List Views

May 22, 2014

There are many different aspects in SharePoint List View configurations. Use MetaVis Migrator to copy list views between SharePoint locations (sites, site collections and farms, including SharePoint of different versions and editions) – individually, in groups or as a part of list, site or site collections copy.

Here is the list of just some types and configurations of List Views that are supported by MetaVis Migrator:

  • List name and URL
  • List Columns (including lookup and managed metadata ones)
  • Sort Order
  • Filters
  • Group By
  • Styles
  • Folder Based Views
  • Item Limit
  • Gantt Chart Views

Please visit http://www.metavistech.com/category/migration-suite for more information about MetaVis Migration Suite.

MetaVis Feature of the Day: SharePoint Permissions Backup

May 20, 2014

Unlike for some other objects in SharePoint there is no recycle bin for SharePoint permissions and security group membership. Once permission record is deleted or changed there is no way to roll back the change or at least to peek at how did it look before the modification. To help administrators with this situation MetaVis has an option to backup up and restore SharePoint site, list and item level permissions only without the content as well as browse historical snapshots with backed up permissions. As a compliment to this functionality MetaVis also has an option to backup SharePoint security groups including groups membership with the further ability to browse groups and group membership in the backup snapshots as well as the option to restore groups or group membership to SharePoint sites. All of it without any server side agents and fully compatible with Office 365 and any other hosted SharePoint environment.

Please visit http://www.metavistech.com/product/backup-sharepoint to learn more about MetaVis Backup.

MetaVis Feature of the Day: OneDrive for Business Backup

May 16, 2014

Backup for OneDrive is a simple and easy to use backup solution that empowers administrators and power users to efficiently backup, archive, and restore their content from Office 365 & OneDrive (including content of all tenancy users). Top features of Backup for OneDrive are:

  • Backup and Restore to local drive on-premises or to cloud storage
  • Archive legacy or orphaned content
  • Item level restore
  • High content availability with the access to content of all users

Please visit http://www.metavistech.com/product/backup-onedrive to learn more about MetaVis Backup for OneDrive.

MetaVis Feature of the Day: Migration of Nintex Workflows

May 15, 2014

Use the option to display and copy list level, site level and reusable Nintex workflows as well as snippets between SharePoint locations individually or as part of a list or a site copy.

Please visit http://www.metavistech.com/category/migration-suite for more information about MetaVis Migration Suite.

 

MetaVis Feature of the Day: Mass Delete SharePoint Sites Using Command Line Script

May 14, 2014

Mass delete SharePoint sites is a command line option that could be used in batch or PowerShell scripts.

Please visit http://www.metavistech.com/category/migration-suite for more information about MetaVis Migration Suite.