Posts Tagged ‘permissions’

MetaVis Feature of the Day: SharePoint Permissions Management

June 3, 2014

Many product in MetaVis Platform include the ability to transfer permissions. MetaVis Migrator includes the function to copy and migrate site, list and item level permissions as well as site collection administrators between SharePoint locations as part of larger content copy or migration operations. MetaVis OneDrive for Business Management Suite also includes support for copying content sharing options to OneDrive personal sites.

However, there is also permission oriented product called MetaVis Security Manager that allows administrators to manage permissions in on-premises and hosted SharePoint farms (including versions 2007, 2010, 2013), OneDrive for Business and Office 365 locations. Permissions management functions include the ability to

  • Browse permission records for multiple objects using convenient interface
  • Copy permissions between objects (site collections, sites, lists and items)
  • Mass create, edit and delete multiple permission records
  • Backup up and restore permissions
  • Transfer permissions and group membership between users
  • Report users that have access to certain objects or locations
  • Report objects accessible to certain users
  • Analyze Orphaned users existing in site collections but deleted or disabled in the underlying user directories and report objects still owned by these users
  • Transfer orphaned users between site collections and server farms (including Office 365) to maintain historical records authorship

Please visit http://www.metavistech.com/product/security-manager-sharepoint for more information about MetaVis Security Manager for SharePoint.

 

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MetaVis Feature of the Day: Transfer SharePoint User Permissions

June 2, 2014

When an employee comes to the organization to replace someone else who performed similar work before, the need arises to transfer permissions to the existing objects from the previous user to the new one.

MetaVis Transfer User Permissions function transfers permissions between users in SharePoint including permissions associated with sites, lists and individual items as well as security groups membership. The function operates for multiple site collections (down the sub-site hierarchy) in the server farm environment and, optionally, for multiple selected users. The function does its work remotely, without server site control; is is available for on-premises, hosted and Office 365 SharePoint site collections and farms.

Please visit http://www.metavistech.com/category/administration-suite for more information about MetaVis Administration Suite for SharePoint.

Please visit http://www.metavistech.com/product/security-manager-sharepoint for more information about MetaVis Security Manager for SharePoint.

 

MetaVis Feature of the Day: OneDrive for Business Sharing Analysis

May 30, 2014

MetaVis Platform allows administrators to monitor OneDrive for Business usage and activity trends. Graphical dashboards display information like space distribution and file type analysis to understand whether and how organization employees use their personal sites.

One of these reports is particularly interesting for security analysis and data leaks prevention. Content sharing report visualizes external parties who can access internal content because this content was shared by inside personnel. Content sharing report allows to drill down to the user who shared the content and ultimately allows to locate the content itself. For some people, the absence of this transparency to see how the content is shared with 3rd parties is the last road block holding them from adopting OneDrive for Business in their organizations. MetaVis brings this transparency with OneDrive for Business Management Suite.

Please visit http://www.metavistech.com/product/onedrive-management for more information about MetaVis OneDrive for Business Management Suite.

MetaVis Feature of the Day: SharePoint Permissions Backup

May 20, 2014

Unlike for some other objects in SharePoint there is no recycle bin for SharePoint permissions and security group membership. Once permission record is deleted or changed there is no way to roll back the change or at least to peek at how did it look before the modification. To help administrators with this situation MetaVis has an option to backup up and restore SharePoint site, list and item level permissions only without the content as well as browse historical snapshots with backed up permissions. As a compliment to this functionality MetaVis also has an option to backup SharePoint security groups including groups membership with the further ability to browse groups and group membership in the backup snapshots as well as the option to restore groups or group membership to SharePoint sites. All of it without any server side agents and fully compatible with Office 365 and any other hosted SharePoint environment.

Please visit http://www.metavistech.com/product/backup-sharepoint to learn more about MetaVis Backup.

MetaVis Security Manager for SharePoint

September 12, 2011

One of the problems SharePoint Administrators and Site Owners face during their job is to efficiently manage SharePoint security across multiple site collections and server farms, possibly across multiple user directories: active directory domains, federated directories like ADFS or database user directories for form based authentication. MetaVis Security Manager for SharePoint is designed to simplify these activities.

Specifically, MetaVis Security Manager for SharePoint allows its users to perform the following functions:

  • Browse, add, edit and delete groups, users, permissions and permission levels in a visual hierarchical structure of site collections, sites, lists and individual items in a single GUI for multiple server farms, domains and site collections.
  • Copy groups, users, permissions and permission levels between server farms, site collections, sites, lists and individual items possible across different user directories (LDAP, ADFS, RDBMS).
  • Manage permissions for multiple SharePoint objects at the same time.
  • Compare objects permissions.
  • Discover and resolve potential security problems in multi-server farm environments like disabled users with granted permissions, broken chain of permission inheritance, etc.
  • Analyze who has access to what in a multi-server farm and multi-site collection environment. Discover what objects could be accessed by certain users or groups.

MetaVis Security Manager for SharePoint supports SharePoint 2007 and 2010 environments, connects to SharePoint from remote computers, does not require server side installations and supports managing hosted SharePoint environments like Microsoft Office 365.

MetaVis Platform Features Overview: Browse list or library permissions and copy selected list permissions between lists

April 8, 2011

SharePoint lists by default have their permissions inherited from the sites where they got created. However it is possible to break list permission inheritance and set up unique permissions for the specific list. In this case list permissions will not be changed in case someone will change site permissions however unique users or groups could be added to the list permissions.

 

MetaVis Migrator and MetaVis Change Manager support copying or unique list permissions between SharePoint sites. This time we added a function to display list permissions in the MetaVis Content Viewer and copy individual permissions between lists, sites and site collections.

 

Right click on a list, select Objects and then Show Permissions menu item to browse list permissions.

 

 

Users can copy and paste or drag-and-drop permissions records from this Permissions Viewer to the other list in this or other SharePoint site.

 

Also note the little icon on the Permissions Viewer toolbar that is an indicator that the list has permissions inherited from the parent site. Clicking on this button would break or restore list permissions inheritance.

 

 

Manage SharePoint Site Security: Permission Levels, Permissions, Security Groups and Users with MetaVis

May 13, 2010

One of MetaVis for SharePoint features often overlooked by its users is embedded SharePoint site security manager. Site security manager allows to browse and copy site permission levels, permissions, groups and users between SharePoint security groups, sites, site collections and even SharePoint farms, view site permissions inheritance status, break it or restore it – all in an intuitive Windows Explorer style user interface.

MetaVis Site Security Manager is embedded in to MetaVis Migrator. It does not require any additional server side components which makes it easy to try.

To start browsing security objects right click at any site of the site collection hierarchy in MetaVis Navigation Tree and select one of the security related item:

  • Show Permissions
  • Show Permission Levels
  • Show Groups

Below is the screen shot of the typical site permissions setup. The green flag in the top right corner of the list is the indicator whether permissions set is inherited from the parent site. Red flag means that permissions set is inherited. In this case the copy permissions to this site would not be allowed.

SharePoint icon next to inheritance flag opens a browser pointing to the site permissions screen.

Note that permission records on this screen are like any other MetaVis objects: they could be dragged and dropped to the other site (possibly from the other site collection of SharePoint farm) or they could be copied to the clipboard with the consequent paste to the other site. Many permission records could be selected at once to be copied in batches.

Below is the screen shot listing site permission levels. As was discussed earlier, the green flag in the top right corner is the indication that permission level inheritance from the parent site is broken for this selected set. As was discussed earlier, permission level records could be dragged and dropped or copied and pasted to the other site individually or in bulk.

Below is an example of the screen displaying security groups and users for the selected site. This screen allows to browse site groups and users in these groups. Like with other lists, it is possible to select several objects on this screen using familiar Ctrl-Click, Shift-Click shortcuts. The screen supports features like

  • Drag and drop (copy / paste) users between groups of the same site (right on this screen)
  • Drag and drop (copy / paste) users to the groups in the other site, possible in the other site collection or even server farm
  • Drag and drop (copy / paste) the whole group to the other site or site collection