Archive for May, 2010

Compare SharePoint content (items and documents) and other objects between sites using MetaVis side-by-side compare feature

May 13, 2010

There were several updates made recently to MetaVis Live Side-by-Side Site Compare dialog worth to mention today. First, it becomes possible to compare actual content: items and documents in SharePoint lists. Here is how the difference report looks like. Copy from left to right button would start the copy operation.

There are several objects types added to the side-by-side compare report besides content. Among them are list views, site permissions, permission levels and security groups. Here is the example how security groups compare in this report. As usual, all differences could be synchronized between sites using Copy button.

Manage SharePoint Site Security: Permission Levels, Permissions, Security Groups and Users with MetaVis

May 13, 2010

One of MetaVis for SharePoint features often overlooked by its users is embedded SharePoint site security manager. Site security manager allows to browse and copy site permission levels, permissions, groups and users between SharePoint security groups, sites, site collections and even SharePoint farms, view site permissions inheritance status, break it or restore it – all in an intuitive Windows Explorer style user interface.

MetaVis Site Security Manager is embedded in to MetaVis Migrator. It does not require any additional server side components which makes it easy to try.

To start browsing security objects right click at any site of the site collection hierarchy in MetaVis Navigation Tree and select one of the security related item:

  • Show Permissions
  • Show Permission Levels
  • Show Groups

Below is the screen shot of the typical site permissions setup. The green flag in the top right corner of the list is the indicator whether permissions set is inherited from the parent site. Red flag means that permissions set is inherited. In this case the copy permissions to this site would not be allowed.

SharePoint icon next to inheritance flag opens a browser pointing to the site permissions screen.

Note that permission records on this screen are like any other MetaVis objects: they could be dragged and dropped to the other site (possibly from the other site collection of SharePoint farm) or they could be copied to the clipboard with the consequent paste to the other site. Many permission records could be selected at once to be copied in batches.

Below is the screen shot listing site permission levels. As was discussed earlier, the green flag in the top right corner is the indication that permission level inheritance from the parent site is broken for this selected set. As was discussed earlier, permission level records could be dragged and dropped or copied and pasted to the other site individually or in bulk.

Below is an example of the screen displaying security groups and users for the selected site. This screen allows to browse site groups and users in these groups. Like with other lists, it is possible to select several objects on this screen using familiar Ctrl-Click, Shift-Click shortcuts. The screen supports features like

  • Drag and drop (copy / paste) users between groups of the same site (right on this screen)
  • Drag and drop (copy / paste) users to the groups in the other site, possible in the other site collection or even server farm
  • Drag and drop (copy / paste) the whole group to the other site or site collection

Copy SharePoint Site to New Site Collection using MetaVis for SharePoint

May 13, 2010

Earlier this week MetaVis for SharePoint added an experimental feature that allows to create new site collections based on any existing site. There are several business cases covered by this basic functionality

  • Copy site collection to the other location in the same server farm or to some other server farm
  • Promote existing sub-site to the site collection level (which could be located in the same server farm or in the different one)
  • Create new site collection with the exactly same structure (and, optionally, data) as some other site or site collection

This feature does not require any additional installations (agents) on the SharePoint server side and could be bundled with the regular MetaVis for SharePoint installation. However, it would not work with hosted or BPOS environments because Central Administration there is replaced with custom administration dashboards that impose strict control over site collections creation.

In order to create new site collections, in addition to the regular credentials and site URLs the user should know the URL to the server farm central administration site and server farm administrator credentials.

There are two ways to activate “Copy to New Site Collection” feature:

  • Use site copy wizard by selecting Tools / Site Copy menu item. Select source site first and then Select third option “Create New Site Collection” on the “Select which type of site copy should be run” screen

  • The other way to start using Copy to a New Site Collection feature is to right click on any site in the MetaVis Navigation Tree and select “Copy to a new site collection” item from the popup menu.

After the source site is identified the screen Copy to a New Site Collection will appear. The screen will allow to select regular site copy options. It will also prompt to define URL to server farm Central Administration Site and new Site Collection URL in order to connect to the central administration and instruct it to create new site collection.