Posts Tagged ‘user’

MetaVis Feature of the Day: Cleaning up SharePoint Users

June 13, 2014

MetaVis platform includes Orphaned Users report that can find all users in site collection or server farm who are deleted or disabled in the corporate Active Directory. There are several scenarios that could lead to such inconsistency. First, users could be disabled in the Active Directory by mistake and it should be fixed. Also, the users might not be with the organization anymore. In this case, MetaVis offers tools (both interactive and static reports) to analyze permissions that users still have in the site collection and either remove these “orphaned” permissions or transfer them to a new user.

There is also a Content Inventory report that can identify the content owned by the orphaned user. Administrators can keep the ownership of the content for the historical tracking purposes, transfer the content ownership to the other user in the company, potentially even relocating the content to the other location like OneDrive personal workspace. Administrators can alternatively archive the content that belong to the orphaned user to free more storage and improve service usability.

All these functions work to on-premises and hosted SharePoint versions 2007, 2010 and 2013 (without the need to install anything on the server farm) as well for Office 365 tenancies.

Please visit http://www.metavistech.com/product/security-manager-sharepoint for more information about MetaVis Security Manager for SharePoint.

Please visit http://www.metavistech.com/category/architect-suite for more information about MetaVis Architect Suite for SharePoint.

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Manage SharePoint Site Security: Permission Levels, Permissions, Security Groups and Users with MetaVis

May 13, 2010

One of MetaVis for SharePoint features often overlooked by its users is embedded SharePoint site security manager. Site security manager allows to browse and copy site permission levels, permissions, groups and users between SharePoint security groups, sites, site collections and even SharePoint farms, view site permissions inheritance status, break it or restore it – all in an intuitive Windows Explorer style user interface.

MetaVis Site Security Manager is embedded in to MetaVis Migrator. It does not require any additional server side components which makes it easy to try.

To start browsing security objects right click at any site of the site collection hierarchy in MetaVis Navigation Tree and select one of the security related item:

  • Show Permissions
  • Show Permission Levels
  • Show Groups

Below is the screen shot of the typical site permissions setup. The green flag in the top right corner of the list is the indicator whether permissions set is inherited from the parent site. Red flag means that permissions set is inherited. In this case the copy permissions to this site would not be allowed.

SharePoint icon next to inheritance flag opens a browser pointing to the site permissions screen.

Note that permission records on this screen are like any other MetaVis objects: they could be dragged and dropped to the other site (possibly from the other site collection of SharePoint farm) or they could be copied to the clipboard with the consequent paste to the other site. Many permission records could be selected at once to be copied in batches.

Below is the screen shot listing site permission levels. As was discussed earlier, the green flag in the top right corner is the indication that permission level inheritance from the parent site is broken for this selected set. As was discussed earlier, permission level records could be dragged and dropped or copied and pasted to the other site individually or in bulk.

Below is an example of the screen displaying security groups and users for the selected site. This screen allows to browse site groups and users in these groups. Like with other lists, it is possible to select several objects on this screen using familiar Ctrl-Click, Shift-Click shortcuts. The screen supports features like

  • Drag and drop (copy / paste) users between groups of the same site (right on this screen)
  • Drag and drop (copy / paste) users to the groups in the other site, possible in the other site collection or even server farm
  • Drag and drop (copy / paste) the whole group to the other site or site collection